Boost Productivity by Using Digital Documents - Technologist
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Boost Productivity by Using Digital Documents

For a profession that is pretty much defined by documentation, it's a bit mystifying to see the legal profession's continued resistance to the digitization of legal documentation. Your can boost productivity by digitizing a large percentage of your documentation. You'll be doing your office a favor.

Wasted Time

By some accounts, workers in information sectors spend approximately 11.2 hours per week managing or creating documents. This involves, pulling together information from other documents of different formats and types to create a new one. According to LegalTech News, a good six hours of this time is actually wasted.

Frankly, that number sounds kind of low. Accounts of these numbers or put together based on estimates by many of the workers who engage in document management and they have some incentive to downplay a number of wasted hours that are given up per week. Our guess is that the waste is much higher.

Get With the Digital Docs Program

Imagine how much time is wasted by having the office clerk or paralegal waste his or her time retyping langauge from a document onto a new sheet? Something like that could take at least an hour at the least. Or how about the time that is wasted simply because the document can no longer be located?

The better solution would be to scan your prized document and turn it into a usable DOCX document. That way, the information can be cut and paste. Or better yet, take the time to sit down and create what effectively amount to fillable complaints, complete with number pleading paper and applicable law. All you need to do is make sure the law is relevant to your client's case.

But imagine the time savings. With digital documents, removal of unwanted material is as simple as pressing the delete key. Additionally, the document's presence on the cloud means that it can be amended whenever a new piece of relevant law comes out that should be included. For example, if you wish to include the latest relevant law in a insurance claim letter, simply add that in a form you already have on the cloud. In fact, creating an entirely new letter from scratch is nothing more than a monumental waste of time.

Boost Office Productivity and Get Some Free Time

If you digitize your documentation to create, for example, fillable PDFs, you will definitely see a boost in your productivity. You can either use that time to fill it up with more clients, or you can sit back and relax a little. Either way, if you're still not digitizing your documents, it's about time you came out of the dark ages.

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