Technologist - The FindLaw Legal Technology Blog

End of Year Digital Housekeeping for Lawyers

There's a lot to do during the year. But during the last few weeks of the year, legal work can often slow down quite a bit. As such, it doesn't hurt to spend a little time doing some of that digital housekeeping you've put off all year.

In addition to taking stock of your hardware and making sure it has been properly serviced and updated over the past year, there are a few simple tech related chores that shouldn't be ignored, especially more than annually.

Below, are a few digital chores that you might want to do during the end of year lull.

Back It Up

If you don't maintain a regular back up process, the end of the year is a good time to do a back up. And while you're at it, you might want to consider making it a regular practice to update your backup weekly, or monthly, or quarterly, or at least more than annually.

Cybersecurity Check Up

If you have some form of cybersecurity set up, you should check to make sure it is still running and is up to date. If you outsource cybersecurity, send an email to your provider, or log into their client portal, to check in.

Review Online Profiles

You have your Yelp page, your Facebook page, a Twitter account, a Linkedin, and probably at least a handful of other online profiles either for yourself, or your firm. Review them all to make sure they are current.

Employee Internet Monitoring

If you have staff, you should check in on their internet usage at least annually. You don't need to snoop through their personal email, but taking a glance at their work email inbox and sent folder, as well as their web-history, isn't the worst idea. If someone's doing something stupid or just deceitful, you might not need to look too hard to see it.

If you have a large staff, you don't need to check in on everyone, just pick a couple "random" employees each year and spend 5 minutes looking at how they've been using the web on your time.

Email Inbox Purge

Remember how you've been telling yourself that you need to organize that email inbox? Well, the end of the year is a great time to actually do it. Create some folders and go on an inbox purge. Delete and sort until you're down to a manageable size. And one big tip: you can do this on your smartphone while watching TV.

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