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How Document Sharing Works With Your Smartphone

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By Peter Clarke, JD on June 19, 2015 10:56 AM

If the term document sharing is still equivalent to email attachment in your mind, then you may need a crash course in the latest digital communication services.

The idea of sharing important legal documents on your smartphone or tablet may seem like a bad idea. This is a very real issue, since lawyers are failing at secure file sharing. Fortunately, Google Drive and other cloud-based services include secure client portals and password protection features that can help with security.

Collaboration Apps and Document Sharing Services

Document sharing can increase your firm's efficiency when any sort of collaboration is necessary. Let's say you just finished a drafting a brief in the evening and now you need it to be approved by a partner or proofread by a paralegal in your firm. Google Docs makes this easy.

Google Docs and OneDrive by Microsoft are both great tools for collaborative editing. These services allow you to work collaboratively at the same time with others. Key features of Google Docs in particular include the ability to track changes, suggest edits, include add-ons, and change styles.

Beyond Google Docs

If you're loyal to your Apple products, you should consider downloading GoodReader, a PDF reader specifically for iPad, iPod touch, and iPhone. The program includes easy file transfer through USB or Wi-Fi.

Have you ever needed to scan and save a paper document? There's an app for that too: Scanner Pro. This practical app will improve your seamless interaction with your smartphone and the real world.

Protect Yourself From Security Issues

The vast majority of lawyers' sensitive documents are still shared through unencrypted emails. There are many reasons why email is not secure and probably never will be. You also have to consider security issues when using public Wi-Fi networks. To protect yourself and your documents take the time to look into the security specifications of the various document sharing apps and services.

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